What can SharePoint do for my office?

14 03 2013

Don’t you ever get tired of shuffling through all those files? Or searching for the most recent copy of a document on the computer?

 

Allow me to shed some light on the perks of what we like to call a “Simplified Office”

To begin, let’s look at a few statistics. Did you know there are over 4 trillion paper documents in the U.S. alone? This number is rapidly growing at a rate of 22% per year!  91% of organizations have multiple and out dated copies of the same document taking up wasted space on the server.

A Simplified Office is an office that minimizes the use of paper and duplicates files by storing documents electronically.  A Simplified Office will increase your productivity. Think about it!  Your boss asks you to locate an employee manual from last year and email it to him. Last year? After several minutes, you finally locate what you think is the correct file on the server.  But now you have to shuffle through those papers in a file cabinet to find the printed version and make sure your saved version is the correct and most current version. Once you find the printed version and are able to verify that it matches you then have to email the file on the server to your boss.  Your boss then opens the file and save another copy of it for editing.  Quite the process, huh?

Okay, now think of this scenario in a Simplified  Office.  Your boss asks you for that employee manual but rather than shuffling through the clunky file cabinet and searching the file server, you can relax at your desk and with a click of a button the manual is retrieved and link is emailed straight to your boss.  Easy right?

Not only will you have easier accessibility, but also a simplified process of editing and transferring the document. You can simply search it, edit it, and send it right to his email.

Best of all a Simplified office will help reduce costs within your company. On average, it costs a company $10 in labor to file a paper document, $80 to find a misfiled paper document and $260 to reproduce a lost document.  That’s a lot of waste time and money!

Let’s sum this all up. The benefits of a Simplified office include:

·         Exceptional customer service – A Simplified Office allows you to provide the highest level of customer service as you can respond to requests in a timely fashion.

·         Cost reductions – Your business will save a sufficient amount of money without the need to purchase large amounts of paper and can reduce network storage which in turn can reduce electric consumption.

·         Easy storage – No longer will you have to hassle with bulky file cabinets. You can now enjoy the comfort of your spacious office.

·         Organization – You can now stay more organized with electronic filing. No longer do you have to worry if you placed that document in the right file or if you are editing the most updated version.

·         Security – When storing documents electronically, you are able to place essential security settings to allow selected people to view the stored documents.

·         Simplicity – Not only will a simplified office provide easier accessibility to the documents, it will also simplify the process of creating, saving and placing a document in an easy-to-find location.

·         Productivity – The less time spent guess and locating allows for more time spent working.

Want to find out if SharePoint will work for your office?  Contact me for a free consultation.

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What’s Office 365?

25 10 2012

In the past it has been fairly expensive for a small to medium business to keep up with technology.  Most business owners that I have worked with often prefer to maintain a lean networking budget but have the need for  solutions that improve productivity and business process.  These solutions can become and complex and expensive quickly. Finally the businesses are getting a break.  No longer do they have to surrender to this undesirable expense.  Microsoft Office 365 is here to change the game.

Microsoft is one of the biggest names in software. Every computer user in the world has likely used a Microsoft product at some point. They’re one of the most trusted developers of PC software in the industry.

Microsoft Office 365

What is Office 365?

World-class, familiar tools including Word, Excel , PowerPoint, Outlook, and OneNote on your computer

  • Cloud-based professional email
  • Video conferencing and IM
  • Share files inside and outside your organization
  • Easy and secure administration
  • Financially backed reliability
  • Predictable monthly costs with no up-front infrastructure costs
  • Ability to view and edit documents with your colleagues from almost anywhere
  • Communication using audio, video and IM from almost anywhere
  • Ability to focus more on your business and less on your technology

Why Use MS Office 365?

Familiarity with MS Office Suite makes it easy to use MS Office 365. People unfamiliar with previous versions find the learning curve very small compared to other types of business software. Microsoft Office 365 is truly a productivity solution for working professionals, and businesses of all sizes.

This inexpensive, innovative way to share business brings all aspects of Microsoft Office together in a continually updated cloud computing environment.

Technology is an ever-changing part of the way we do business.  Don’t worry about getting left behind anymore!

If you would like to find out what Office 365 can do for you please contact me for a free consultation.  Click here for my contact info